| Universal
Product Catalogue |
Procurement
Process |
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Multiple catalogues from multiple suppliers
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Buyers
select products from the on-line catalogue to create purchase
requisitions |
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Detailed
product descriptions, including multimedia contents of the products |
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Cost
center account codes can be assined to each line item for accounting
purposes |
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Price
breaks and multi-tiered pricing for each product |
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Multiple
suppliers can be included on the same requisition. The system
automatically creates separate purchase orders for each cost
center and each supplier |
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Bulk
purchase discount |
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Purchase
orders are automatically created when the buyer or supervisor
approves the PO with their purchase authorization code |
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Multiple
pricing views |
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Vendors
receive the purchase order electronically through the system,
and fulfil the order |
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Product
specific catalogue page layout and templates |
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| Approval
Process |
Buying
Assistant |
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Users
are established under an ownership hierarchy for easy management |
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Product
Searching - Buyer can do a quick listing of all relevant suppliers
and navigate into each supplier for details |
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An
extensive permission structure assures complete control over
end-users |
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Comparison
Purchase - Buyer can do cross supplier search and compare multiple
products in one screen |
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Supervisors
can set end-user permissions and defaults |
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Tender
/ RFQ - For ad-hoc or extraordinary purchases, buyer can request
for tender from suppliers |
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End-users
are setup in the system with a maximum purchase limit for each
purchase order |
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Tender
/ RFQ - For ad-hoc or extraordinary purchases, buyer can request
for tender from suppliers |
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| Payment
Options |
Supplier
Module |
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Supports
multiple payment options including SET, SSL, WorldPAY, etc |
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Suppliers
use the same Web user interface to access the procurement system,
and are provided additional functionality |
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Secure
Electronic Transaction (SET) |
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Suppliers
can add new products to the staging area where they will be
included in the system once approved |
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Secured
Socket Layer (SSL) |
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Price
and availability information can be added, deleted or edited
on-line |
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Batch
Processing / Credit Card Forms |
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Suppliers
can review and accept purchase orders on-line |
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Cheque
/ Money Order |
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Supplier
products and prices can be mass-imported into the staging area
through the Catalogue Update utility |
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TT
Transfer |
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Suppliers
are able to monitor product back-order |
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Cash
On delivery |
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| On-line
Tracking of Shipment |
Order
Confirmation and Tracking |
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When
the vendor ships the order, they are prompted to complete shipping
details which includes date shipped, and carrier shipping reference
number |
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Each
purchase requisition is tracked on a historical basis along
with the curent status |
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Suppliers
automatically update the order status when they accept and ship
a purchase order |
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The
order status is automatically updated when requisitions have
been accepted and turned into purchase orders, allowing the
buyer to track its progress |
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The
shipping details are available by line item for every purchase
order |
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Detailed
order tracking occurs for each line item of every requisition |